Date: December 1, 2016
From: AgResults Secretariat
To: Potential Offerors
Subject: Request for Proposals (RFP) to Provide Verification Services for the AgResults Zambia Biofortified Maize Pilot
The Secretariat of AgResults (“Secretariat”) invites your organization to submit a proposal (“Proposal”) to provide verification services in accordance with this Request for Proposals (“RFP”) for the AgResults Zambia Biofortified Maize Pilot (“Pilot”).
The Pilot is a results-driven pilot project that is part of the AgResults initiative financed by the governments of Australia, Canada, the United Kingdom and the United States, and the Bill & Melinda Gates Foundation. For more information about AgResults, please see Appendix 3 and www.AgResults.org.
The Pilot is a five-year, results-driven, pull mechanism pilot in Zambia designed to support the introduction of biofortified provitamin A (PVA) maize into commercial rural and urban markets through incentive grants for milling and seed companies. Maize biofortification is a low-cost method to combat vitamin A deficiencies, which cause up to 250,000 child deaths annually in Africa. Vitamin A deficiency causes preventable blindness in children and increases the risk of disease and death from infections. In Zambia, research indicates vitamin A deficiency rates as high as 31% in children and 21% in women. Vitamin A is critical for maternal and child health and for reducing mortality among these groups.
The Secretariat expects to award a Fixed Price Contract to the organization(s) (the “Verifier”) selected and hired to provide the Pilot verification services detailed in this RFP for a Base Period of one year with three Option Periods:
• Base Period 1: February 1, 2017, to January 31, 2018
• Base Period 2: February 1, 2018 to June 30, 2018
• Option Period 1: July 1, 2018 to March 31, 2019
• Option Period 2: April 1, 2019 to July 31, 2019
If the Secretariat, at its sole discretion, decides to exercise any of the Option Periods, the Secretariat will submit to the contracted Verifier (approximately three months before the start of the Option Period) the scope of work for the Option Period. The Verifier will have 30 days to submit a price proposal for the Option Period for the Secretariat’s review and approval.
Proposal procedures and instructions follow this letter in Appendix 1 and are incorporated herein and are made a part hereof. By submitting a Proposal and the required completed and signed “Anticorruption Compliance Certification” (Appendix 4), you will have consented to the terms of this RFP, including the proposal procedures and instructions.
Please note the deadlines for receipt of proposal, with all required signatures, including a completed and signed Anticorruption Compliance Certification, is due no later than 1700 Hrs. US Eastern Time (US ET) on December 30, 2016. Proposal documents should be submitted in one email to firstname.lastname@example.org. Please indicate “Zambia Verifier RFP” in the subject line of the email. Other important timelines for this RFP are shown in Appendix 1.
The Secretariat, in consultation with the Pilot Manager, will review and evaluate proposal submissions using the evaluation criteria specified in Appendix 1 of this RFP. The Secretariat will select the Verifier organization(s) at its sole discretion. The selected Verifier will be notified in writing. Notwithstanding the notification by the AgResults of the contemplated award, no work shall commence prior to the signature of a Verifier Services Agreement between the selected Verifier and the Secretariat. The Secretariat reserves the right to select any number of applying organizations or not to select any organization. The Secretariat reserves the right to award a contract for all or a portion of the work required, issue more than one contract, or to not award a contract.
We look forward to working with you on this opportunity. Should you have any questions or comments please direct them to email@example.com. We appreciate your responsiveness and look forward to a mutually beneficial business relationship.
|Tobey Pannuty-Staten||Rodrigo Ortiz|
|Procurement Manager||Secretariat Team Leader|